Projects/Usability/HIG/Messages

Purpose

If the processing has reached an unexpected condition that needs interaction, a disruptive message alerts the user of a problem. Not any disruptive message concerns a serious problem. Sometimes, the user is just notified that proceeding is dangerous. A typical example is the “Save changes before closing?” alert box that appears when a user tries to close a module with modified content. The adequate presentation method for disruptive information is a modal message dialog.

A modal dialog is a secondary window that interrupts user's current activity and blocks interaction until user either simply acknowledge the information by clicking Ok or decides how to proceed (e.g. Yes/No). Effective error messages inform users that a problem occurred, explain why it happened, and provide a solution so users can fix the problem. Users should either perform an action or change their behavior as the result of an error message. Modal dialogs are error-prone. An alert dialog that appears unexpectedly or which is dismissed automatically (because the user has developed a habit) will not protect from the dangerous action.

Guidelines

• Avoid disruptive messages; workflow maintenance and, therefore, the prevention of errors should be the primary objective.
• Use modal dialogs only for critical or infrequent, one-off tasks that require completion before continuing. Don’t use modal error message dialogs at the normal work flow to inform or warn the user.
• Use message panel for non-critical messages which do not require any further user interaction (typically dialogs with a single "OK" or "Close" button).
• Create specific, actionable, user-centered error messages. Users should either perform an action or change their behavior as the result of the message.
• Provide only a short error message and complement it by a Details button that provides more a detailed explanation in the same error dialog.

Dialogs in general

• Don’t apply dialog boxes that require the use of a scroll bar.
• Don’t include a menu bar or status bar in dialogs.
• Don’t display more than one owned choice dialog at a time from an owner choice dialog.

Language

Messages should be:

• Informative and constructive:
  • Tell the user the reason for a problem and
  • help on how to solve the problem.
• Understandable:
  • Phrase your messages clearly, in non-technical terms and avoid obscure error codes.
• Readable:
  • User has to be able to read the message in his/her own pace, think about it, understand it.
  • It is not acceptable to add countdown timers (visible or not) or to force user to read and understand the message within a few seconds.
• Specific instead of general:
  • If the message is reporting a problem concerning a specific object or application, use the object or application name when referring to it.
• Polite, non-terrifying and non-blaming:
  • Avoid wording that terrifies the user ("fatal", "illegal"), blames him for his behavior, and be polite.

Confirmation Button Labels

• When no further input is required:
  • To close a warning or error message that does not require further user interaction, provide a Close button. Do not use an OK button. Users may get confused if they are asked to confirm an error.
• When further interaction is required:
  • Use buttons which match the type of statement or question made in the warning or error message. For example, do no ask a Yes/No question but then provide OK/Cancel buttons.
• When the user must choose between two actions to continue:
  • Use descriptive button labels instead of standard Yes/No or OK/Cancel buttons. For example, if the user must choose to continue or stop an action, provide the buttons "Continue" and "Cancel".

Implementation

• KMessageBox