Projects/Promo/Booth and Marketing Sprint 2009/howto

From KDE TechBase

How to do the meeting. This is my personal brainstorm, please ignore.

Preparation

  • pen and paper for each
  • coffee/thee/cookies for breaks

Open questions

  • more/less/other breaks?
  • is lunch/dinner time OK?
  • will room be open on Monday?

Friday

09:00

Welcome. laptop lids closed plz. Goal: get work done. Lots of work, so tight schedule and good planning:

  • We have to work in teams (too many ppl). Each centered around a topic, with a team leader who keeps progress. Use Google docs (better ideas?).
  • Then create deliverables, time estimate and list of participants for each topic.
  • We take a break while scheduling the topics
  • Then teams start
  • Lunch at 14:00 (30 min) dinner at 1900.
  • Tomorrow start at 10 so we have time for fun AND sleep. But again work until 1900. Sunday same but after dinner back here for wrapup.
  • wrapup: presentation of results from each team (1-2 min/topic MAX). Team leaders share notes with person writing dot story.
  • Will ask for feedback on meeting. Use note paper.
  • Monday finalizing stuff, meeting room will be open.

Now I will write down email addresses from everyone for later reference.

09:20

  • Brainstorm on topics. I put down list from wiki & everyone adds.
  • For each topic, we pick team leader. Try to even things, not too many topics.
  • Team leader fires up Google docs, creates document for topic.

09:40

  • For each topic we create list of deliverables and estimate time needed. Noted in google doc by team leader.
  • Everyone tells what topics they want to attend. Team leaders add this to google docs.
  • Is also noted down by ???? for scheduling.

10:30-11:00

  • break. Scheduling by ????

11:00

  • start first teams

14:00-14:30

  • lunch

18:00-19:00

  • time for blogging & wrapping up for the day

19:00-20:30

  • dinner, end of day

Saturday

10:00

  • start

11:30-12:00

  • break.

14:00-14:30

  • lunch

18:00-19:00

  • time for blogging & wrapping up for the day

19:00-xx:xx

  • dinner, end of day

Sunday

10:00

  • start

11:30-12:00

  • break.

14:00-14:30

  • lunch

18:00-19:00

  • time for blogging & wrapping up for the day

19:00-20:30

  • dinner

20:30

  • Topic presentations
  • Wrapup. Please feedback on meeting.
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